Budgeting for the Event
- Room rentals.
- Exhibit and exhibit space rental.
- Audio-Visual equipment/ Audio-Visual Service Provider(s).
- Shipping and handling (if applicable).
- Meals and/or food and beverage services.
Planning Details for the Event
- Secure spaces at the PGCCC.
- Send agenda to the PGCCC and plan meeting for review.
- Review, sign, and secure PGCCC license agreement.
- Finalize liability insurance and send a copy to the PGCCC.
- Confirm audio-visual service providers, decorators, contractors.
- Plan for parking during the event.
Managing the Event Moving Forward
- Meet with the venue to discuss room set ups, turnovers, and move outs.
- Confirm the number of delegates who will be attending.
- Provide parking information for delegates and exhibitor information for vendors.
- Review menu selections, special dietary needs, and any food allergy concerns.
- Confirm move in/move out times from all AV contractors, decorators, and entertainment.